Required Skills & Experience
- Ideally acquired 5 years’ Conveyancing experience
- Ability to manage and organise large volumes of documents
- Confident in use of email and other systems in daily work
- Strong knowledge of Microsoft Word, Outlook and Excel
- Excellent Communication and IT Skills
- Excellent audio typing skills, good typing speeds and Microsoft proficient (Word, Excel, Outlook)
- Must have good telephone manner and be able to deal confidently with clients and internal staff
- Flexible to take on other workloads as necessary
- Daily duties will also include completing Land Registry E-registation, diary and file management and answering calls from clients, dealing with any enquiries that may follow
- Good comprehension of other legal workloads including Probate and Matrimonial and Litigation
Key Responsibilities
- To support the Solicitor in the management of workload, ensuring that the priorities of the department are met
- To support Solicitor in the production of files by typing dictated work as directed
- To support Solicitor in the maintenance of files by effective file management
- To assist Solicitor in the management of case-load by dealing with file related queries either face to face or by telephone
- To ensure that clients are dealt with efficiently and politely and that appropriate legal matters are raised with Solicitors
- To assist in general office administration and in the locating of files when necessary
- To transmit correspondence by fax machine and undertake photocopying
- To answer internal telephone calls efficiently and politely and take messages, as necessary
- To ensure that all internal methods, systems, policies and procedures are adhered to
- To manage own work allocation, productivity and quality of work with minimum supervision
Personal Qualities
- Self motivated and able to organise own work with minimum supervision
- Deal effectively in demanding circumstances
- Good time management, adopting a flexible approach to work
- Demonstrates persistence and commitment to completing tasks and objectives
- Delivers work output to the required standard
- Pays attention to detail and quality of work
- Demonstrates a commitment to improving working practices and supports company plans and policies